Author | Chatmeter TeamDate Posted | December 18, 2020

9 Violations Allowing Businesses to Remove Negative or Incorrect Google Reviews

93% of consumers read customer reviews before making a decision about a local business. When it only takes reading about 1 to 3 reviews for 40% of potential customers to form an online decision about a brand, it’s more important than ever that your reviews reflect your business positively and accurately.

So, what can a business do to make sure their local business listings are free from fake, incorrect, or undeserved negative reviews?

At a time when every review matters, the ability to remove negative Google reviews and effectively manage your online reputation can be a game changer for local businesses. Therefore, it’s common for business owners often ask themselves, “can I actually remove that bad review from Google?”

The honest answer is — it depends.

While not the most satisfying answer, it is for a good reason. For reviews to hold real weight and matter to consumers, Google reviews have to be trustworthy. So, if that pesky negative post about your brand was completely legitimate, you’ll probably have a tough time taking it down (and might want to look into improving your online reputation strategy).

But what about reviews that aren’t legitimate? Or, you’re not sure if it qualifies as a genuine review or not. For those, Google has 9 specific violations that allow a business to remove bad, negative, and fake reviews from their listings. By removing reviews that are in violation of Google’s Review Policy, a brand can improve its ratings, climb the rankings, and entice more customers to visit their business.

9 Google Review Violations That Google Can Remove1. Spam and Fake Content

Online directories are really starting to crack down on people who leave fake reviews. In fact, just last year, an Italian man was sentenced to nine months in jail and fined for leaving fake reviews on TripAdvisor.

Most local search directories have automatic filters that attempt to mitigate fake reviews from being posted on local business listings, however, some still seem to slip through the cracks. In these cases, you can flag the reviews in order to bring them to Google’s attention directly. To spot a fake review look for signs like overly generic reviews, ridiculous usernames, fake/non-human avatars, nearly identical reviews left by the same person for different businesses, or multiple reviews posted by the same reviewer in a short period of time.

2. Multiple Negative Reviews From Same Person

Sometimes, one person will use multiple Google accounts in order to leave more than one review for the same business. They could ask friends to use their accounts, or they could create multiple fake accounts. No matter how or why, it’s clearly against Google’s Review Guidelines to use multiple accounts to leave multiple negative reviews about one experience with a business and should be flagged for removal.

3. Inappropriate Content, Profanity, Racism, or Other Hate Speech

Any use of inappropriate content or profanity and racial terms in a review is grounds for removal. This also includes explicit content, offensive content, hate speech, harassment, and bullying. Google’s content policy consists of many different guidelines restricting this content from reviews.

4. Fraudulent Reviews from Competitors

Sometimes businesses go to drastic measures to beat their competitors in the local search results. At times, this may result in attempts to hurt a competitor’s online reputation. If multiple area businesses in the same industry receive a bad review from one person in a relatively short time span while leaving one competitor a glowing review, it’s a sign the person behind the reviews could be a competitor.

5. Oops! Wrong Business!

There has been some circumstance where a customer clearly, but accidentally left a review for the wrong businesses. This is easy to spot because they refer to products or services that are completely unrelated to what your business does. In this case, you can either respond to the review and politely ask them to remove it or dispute the review with Google.

6. Leaving Reviews at Locations They Didn’t Visit

If you have a multi-location business a bad experience at one location could cause a customer to go on a tangent of writing bad reviews at every location in an attempt to harm the brand’s reputation as a whole.

Google’s review guidelines state that you can only leave a review with a business location that you’ve actually had a customer experience with. It’s pretty unlikely that a customer visited more than one location on the same day and had the same negative experience at each location. Another good clue is the location of the user versus the location of the business. For example, if the user is in Florida, but they wrote a review about a location in Ohio and Texas in the same few days.

7. Reviews from Current or Former Employees

Whether the review is good or bad, reviews from current and former employees directly violate Google’s review guidelines under the “Conflict of Interest” section. This also means that employees aren’t allowed to post reviews about their competitors either.

8. Irrelevant Online Reviews

Digital media is enabling the distribution of news and other stories. However, this means that if your store or location becomes the subject of a news article or story, you may begin to receive reviews from people all over the country. The problem comes when these people are commenting on news stories, voicing their opinions, making personal rants, etc. Reviews are meant to contain content that is only based on customer experiences which means anything off-topic or unrelated to experience is against Google’s review guidelines.

9. Inappropriate Images

People can also submit reviews in the form of photos. Many of the guidelines that apply to the text in reviews also apply to any visual content uploaded along with the reviews. Images should only depict the experiences being had at the actual location where the customer is leaving the review for.

How to Flag a Google Review for Removal

For reviews that violate Google’s terms of service:
1. Open Google Maps and Search for your business location.
2. Click to view all of your business reviews. Select “All Reviews”
3. Click the three dots in the top right corner of the review you wish to remove and select “Flag as inappropriate”
4. Fill out the ‘Report a Policy Violation’ form and submit

For removal of reviews that violate applicable laws – like slander or copyright infringements – submit a legal removal request. Follow the directions on the page. Google will walk you through the legal removal process.

What If Google Doesn’t Remove the Review?

Sometimes the review sits on a thin line between violating Google’s review policy and not. If Google will not remove the review it is important you respond to the negative review.

How to Respond to Negative Google Reviews

Apologize and Thank Them: Negative reviews help corporations make changes to improve current business practices. Apologize for the unsatisfactory experience and thank them for giving honest feedback.

Respond Appropriately: Remember that the conversation is public. Never blame the customer or attempt to argue with them.

Invite the Conversation Offline:  Don’t go back and forth with an unhappy customer on a public review site. Ask them for more details to ensure it doesn’t happen again and provide them with contact information so they can get in touch with customer service.

Short and Sweet:  Don’t say more than absolutely needed. The idea is to handle the review as quickly and politely as possible.

How to Respond to Fraudulent Reviews

Keep your Cool: Remain calm. Don’t attack them. You don’t want to bring more attention to this review than it deserves.

Clarify the Situation: If the interaction this reviewer did not happen at your store location, make sure you clarify that. Reply that you have no record of doing business with that person.

Ask Them to Take It Down: It doesn’t hurt to ask the reviewer to take down their fraudulent review. Sometimes people will regret writing a fake review and when you bring it to their attention they will take it down.

Check out 10 ready-made review response templates that your brand can use right now!

Use a Tool to Monitor Your Reviews

Stay on top of all your reviews — positive, negative, neutral or fake — by incorporating a tool that monitors all your reviews. This helps you stay on top of negative and fake reviews so you can respond to them or flag them before they reach the masses. Chatmeter’s review monitoring and workflow tools make it easy to identify, escalate, and respond to every review.